9:30 a.m. ‑ Closed Session, Call to Order in Council Chambers

Open Session, Labor Negotiations Update (See Item 3.2)

Adjourn to Closed Session in Council Chambers Conference Room, W133

See Separate Agenda

1:30 p.m. ‑ Regular Session, Council Chambers, City Hall

Mayor and Council Excused Absence Requests.

Recommendation:    

Request for an excused absence for Councilmember Davis from the Regular Meeting of City Council on March 12, 2024 due to illness.

CEQA: Not a Project, File No. PP17-010, City Organizational and Administrative Activities resulting in no changes to the physical environment. (Davis)

[Rules Committee referral 3/13/2024 - Item A.1.a]

San José Clean Energy Load Management Standards Compliance Plan.

Recommendation:    

Adopt a resolution approving and adopting the San José Clean Energy Load Management Standards Compliance Plan as required by the California Energy Commission.

CEQA: Not a Project, File No. PP17-008, General Procedure and Policy Making resulting in no changes to the physical environment. (Energy)

Report on Request for Proposal and Actions Related to a Purchase Order with Wordly, Inc. for an Automated Speech Translation Software.

Recommendation:    

Accept the report on the Request for Proposal and adopt a resolution authorizing the City Manager or her designee to:

(a) Execute a purchase order with Wordly, Inc. (Los Altos, CA) to provide an automated speech translation software for the City Clerk’s Office, including related professional services such as implementation, training, maintenance, and support, for a maximum compensation not to exceed $82,000 during the initial term beginning on or about March 20, 2024 through March 31, 2024, subject to the appropriation of funds;

(b) Amend the purchase order as required for any unanticipated changes such as additional software subscriptions, optional modules, integrations, and related professional services for a contingency amount not to exceed $10,000 during the initial term, subject to the appropriation of funds; 

(c) Negotiate and execute purchase orders for up to six one-year options to extend the term through March 31, 2030, subject to the appropriation of funds; and

(d) Negotiate and execute additional purchase orders with Wordly, Inc., leveraging the same Request for Proposal results to provide automatic translation software, including related professional services such as implementation, training, maintenance, and support, for other City departments as requested, subject to the appropriation of funds.

CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (Finance)

Adoption of Resolutions to Consider the Establishment of 14 New Rule 20A Underground Utility Districts.

Recommendation:    

Adopt resolutions setting Public Hearings on Tuesday, April 9, 2024, at 1:30 p.m., to consider the establishment of the Rule 20A Underground Utility Districts along Willow Street, East San Salvador Street, Empire Street, Hensley Street, North First Street, North Second Street, North Third Street, North Fourth Street, White Road, Story Road, Felipe Avenue, Coyote Road, San Felipe Road, Branham Lane, Almaden Road, Almaden Expressway, Coleman Road, Blossom Hill Road, Snell Avenue, Saratoga Avenue, Umbarger Road, and North Taylor Street.

CEQA: Categorically Exempt, File No. ER24-011, Exempt pursuant to CEQA Guidelines Section 15301(b) Existing Facilities and 15302(d) Conversion of Overhead Electric Facilities. (Public Works)

State Grant and Payment Applications for CalRecycle Programs.

Recommendation:    

Adopt a resolution authorizing the City Manager or her designee for a period of five years, beginning March 5, 2024 through March 5, 2029, to submit grant and payment applications to the California Department of Resources Recycling and Recovery and enter into grant and payment agreements with the California Department of Resources Recycling and Recovery if the agreements are within the City Manager’s existing City Council-designated contracting authority.

CEQA: Not a Project, File No. PP17-002, Grant Application with no commitment or obligation to enter into an agreement at the time of application and File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (Transportation)

Request for Travel Authorization for Mayor Mahan.

Recommendation:    

As recommended by the Rules and Open Government Committee on March 13, 2024, authorize travel for Mayor Mahan to join business tech leaders in Vancouver, Canada from April 7 to April 9, 2024. Source of Fund: Mayor’s Office Budget.

CEQA: Not a Project, File No. PP17-010, City Organizational and Administrative Activities resulting in no changes to the physical environment. (Mayor)

[Rules Committee referral 3/13/2024 - Item B.2]

Retroactively Approval and Approval of Multiple Special Events Sponsored by Council District 4 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events.

Recommendation:    

As recommended by the Rules and Open Government Committee on March 13, 2024:

(a) Retroactively approve the Berryessa Art Festival scheduled on February 14, 2024, as a City Council sponsored Special Event and approve the expenditure of funds;

(b) Approve the District 4 Santos Family Car Show scheduled on August 31, 2024, as a City Council sponsored Special Event and approve the expenditure of funds; and

(c) Approve and accept donations from various individuals, businesses, or community groups to support the events.

CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.  (Cohen)

[Rules Committee referral 3/13/2024 - Item B.3]

Approval of Cambodian Flag Raising and Cambodian New Year City Hall Tower Lighting Sponsored by Council District 5 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events.

Recommendation:    

As recommended by the Rules and Open Government Committee on March 13, 2024:

(a) Approve the Proclamation of Cambodian New Year in San José on April 9, 2024, as a City Council sponsored Special Event and approve the expenditure of funds;

(b) Approve the Cambodian Flag Raising on April 5, 2024, as a City Council sponsored Special Event and approve the expenditure of funds;

(c) Approve the Cambodian New Year City Hall Tower Lighting from April 5, 2024, through April 12, 2024, as a City Council sponsored Special Event and approve the expenditure of funds; and

(d) Approve and accept donations from various individuals, businesses, or community groups to support the events.

CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.  (Ortiz)

[Rules Committee referral 3/13/2024 - Item B.4]

Approval of the Fiscal Year 2024-2025 Mayor's March Budget Message.

Recommendation:    

(a) Conduct a Public Hearing on the FY 2024-2025 Mayor’s March Budget Message.

(b) Approve the FY 2024-2025 Mayor’s March Budget Message.

CEQA: Not a Project, File No. PP17-010, City Organization and Administrative Activities resulting in no changes to the physical environment. (Mayor)

Cannabis Business Regulations and Annual Operating Fee Comparisons.

Recommendation:    

As recommended by the Public Safety, Finance and Strategic Support Committee on February 15, 2024, accept the report on how San José’s cannabis regulations compare to State of California regulations and how San José’s cannabis business annual operating fee compares to other jurisdictions.

CEQA: Not a Project, File No. PP17-008, General Procedure and Policy Making resulting in no changes to the physical environment. (Police)

[Public Safety, Finance and Strategic Support Committee 2/15/2024 – Item (d)5]

[Deferred from 3/12/2024 – Item 4.1 (24-73508]

Housing Catalyst Team Work Plan Status Report. – TO BE HEARD CONCURRENTLY WITH ITEM 8.2

Recommendation:    

As recommended by the Community and Economic Development Committee on February 26, 2024, accept the status report on the work to implement the Housing Catalyst Team Work Plan.

CEQA: Not a Project, File No. PP17-009, Staff Reports, Assessments, Annual Reports, and Informational Memos that involve no approvals of any City action. (Planning, Building and Code Enforcement/Housing)

[Community and Economic Development Committee referral 2/26/2024 – Item (d)1]

To be heard CONCURRENTLY WITH ITEM 8.2

Acceptance of the Annual Progress Report on the Implementation of the San José General Plan Housing Element and the Housing Successor to the Redevelopment Agency Annual Report. – To be heard CONCURRENTLY WITH ITEM 8.1

Recommendation:    

(a) Accept the Calendar Year 2023 Annual Progress Report, the first annual report on the implementation of San José’s Sixth Cycle 2023-2031 Housing Element.

(b) Accept the Fiscal Year 2022-2023 Housing Successor to the Redevelopment Agency Annual Report.

CEQA: Not a Project, File No. PP17-009, Staff Reports, Assessments, Annual Reports, and Informational Memos that involve no approvals of any City action. (Planning, Building and Code Enforcement/Housing)

To be heard CONCURRENTLY with ITEM 8.1