9:30 a.m. ‑ Closed Session, Call to Order in Council Chambers

Open Session, Labor Negotiations Update (See Item 3.2)

Adjourn to Closed Session in Council Chambers Conference Room, W133

See Separate Agenda

11:00 a.m. ‑ Regular Session, Council Chambers, City Hall

Final Adoption of Ordinances.

Recommendation:    

(a) Ordinance No. 31081 - An Ordinance of the City of San José Amending Section 24.12.600 of Chapter 24.12 of Title 24 (Technical Codes) of the San José Municipal Code to Modify Provisions of the 2022 California Building Energy Efficiency Standards to Reduce Certain Requirements for Accessory Dwelling Units and Residential Buildings Smaller than 1,200 Square Feet.

[Passed for Publication on 6/4/2024 - Item 2.12(b) (24-92292)]

(b) Ordinance No. 31082 - An Ordinance of the City of San José Amending Section 5.09.500 of Chapter 5.09 of Title 5; Amending Chapter 15.14 of Title 15 to Add Sections 15.14.337, 15.14.377, 15.14.426, 15.14.443, 15.14.771, 15.14.772, And 15.14.773; Amending Section 20.95.020 of Chapter 20.95 and Section 20.100.470 of Chapter 20.100 of Title 20 of the San José Municipal Code Related to Compliance with the Municipal Regional Stormwater Permit.

[Passed for Publication on 6/4/2024 - Item 2.13(a) (24-92293)]

(c) Ordinance No. 31084 - An Uncodified Ordinance of the City of San José Approving the Downtown San José Property-Based Business Improvement District Annual Report for Fiscal Year 2024-2025 as Filed or Modified by the City Council, and Confirming and Levying the Individual Assessments as Proposed or Modified by the City Council Specified in the Resolution.

[Passed for Publication on 6/4/2024 - Item 2.30(b) (24-92313)]

(d) Ordinance No. 31085 - An Uncodified Ordinance of the City of San José Approving the Willow Glen Community Benefit Improvement District Annual Report for Fiscal Year 2024-2025 as Filed or Modified by the City Council, and Confirming and Levying the Individual Assessments, as Proposed or Modified by the City Council, Specified in the Resolution.

[Passed for Publication on 6/4/2024 - Item 3.3(e) (24-92314)]

(e) Ordinance No. 31086 - An Uncodified Ordinance of the City of San José Approving the Annual Budget Reports for City of San José Maintenance Districts 1, 2, 5, 8, 9, 11, 13, 15, 18, 19, 20, 21, and 22 for Fiscal Year 2024-2025 as Filed or Modified by the City Council, and Confirming and Levying the Individual Assessments, as Filed or Modified by the City Council, Specified in the Resolutions.

[Passed for Publication on 6/4/2024 - Item 3.4(b) (24-92315)]

(f) Ordinance No. 31087 - An Uncodified Ordinance of the City of San José Affirming City Council Action, If Any, Taken on Sewer Service and Use Charge Rates Effective July 1, 2024.

[Passed for Publication on 6/4/2024 - Item 6.2(d) (24-92316)]

(g) Ordinance No. 31088 - An Uncodified Ordinance of the City of San José Adopting Service Rates for the Residential Garbage and Recycling Program Effective July 1, 2024, as Specified in Resolution No. RES2024-204.

[Passed for Publication on 6/4/2024 - Item 6.3(c) (24-92317)]

(h) Ordinance No. 31089 - An Uncodified Ordinance of the City of San José Establishing Charges for Potable Water Service and Recycled Water Service Effective July 1, 2024, Specified in the Resolutions.

[Passed for Publication on 6/4/2024 - Item 6.4(d) (24-92318)]

(i) Ordinance No. 31090 - An Uncodified Ordinance of the City of San José Approving the Downtown Business Improvement District Budget Report for Fiscal Year 2024-2025, as Filed or Modified by the City Council, and Levying the Downtown Business Improvement District Assessments for Fiscal Year 2024-2025 Specified in the Resolution.

[Passed for Publication on 6/4/2024 - Item 8.1(b) (24-92320)]

(j) Ordinance No. 31091 - An Uncodified Ordinance of the City of San José Approving the Japantown Business Improvement District Budget Report for Fiscal Year 2024-2025, as Filed or Modified by the City Council, and Levying the Japantown Business Improvement District Assessments for Fiscal Year 2024-2025 Specified in the Resolution.

[Passed for Publication on 6/4/2024 - Item 8.2(b) (24-92321)]

(k) Ordinance No. 31092 - An Uncodified Ordinance of the City of San José (1) Approving the San José Hotel Business Improvement District Annual Report Prepared by San José Hotels, Inc. For Fiscal Year 2024-2025 as Filed or Modified by Council; and (2) Confirming the San José Hotel Business Improvement District Assessments as Proposed by San José Hotels, Inc., or as Modified by Council.

[Passed for Publication on 6/4/2024 - Item 8.3(b) (24-92322)]

(l) Ordinance No. 31093 - An Ordinance of the City of San José Rezoning 25 Properties from A(PD) Planned Development Zoning District to CP Commercial Pedestrian Zoning District, 10 Properties from A(PD) Planned Development Zoning District to CG Commercial General Zoning District, 10 Properties from A(PD) Planned Development To IP Industrial Park Zoning District, Six Properties from A(PD) Planned Development Zoning District to CN Commercial Neighborhood Zoning District, Four Properties from LI(PD) Planned Development Zoning District to CN Commercial Neighborhood Zoning District, Three Properties from CO(PD) Planned Development Zoning District To CP Commercial Pedestrian Zoning District, Two Properties from R-1-8(PD) Planned Development Zoning District to CP Commercial Pedestrian Zoning District, Two Properties From A(PD) Planned Development Zoning District to CIC Combined Industrial/Commercial Zoning District, Two Properties from IP(PD) Planned Development Zoning District to TEC Transit Employment Center, One Property from R-2(PD) Planned Development Zoning District to CP Commercial Pedestrian, One Property from CO(PD) Planned Development Zoning District to CG Commercial General Zoning District, and One Property from R-1-8(PD) Planned Development Zoning District to CG Commercial General Zoning District, All Located on those Certain Real Properties Situated within the City of San José.

[Passed for Publication on 6/4/2024 - Item 10.1(a) (24-92323)]

(m) Ordinance No. 31094 - An Uncodified Ordinance of the City of San José to Amend and Establish Various Fees and Charges, Effective July 1, 2024, Specified in the Schedule of Fees and Charges Resolution.

[Passed for Publication on 6/11/2024 - Item 3.5(c) (24-120628)]

(n) Ordinance No. 31095 - An Ordinance of the City of San José Amending Various Sections of Title 20 (Zoning Ordinance or Zoning Code) of the San José Municipal Code to: (1) Amend Chapter 20.30 to Include Amendments to (A) Section 20.30.400, to Clarify Pedestrian Access; (B) Section 20.30.500, Table 20-70, Note 2, to Exclude Retaining Walls from Accessory Structures Along Corner Lot Setback; and (C) Section 20.30.510 to Clarify Rear Yard Coverage; (2) Amend Chapter 20.70, Section 20.70.100, Table 20-140 to Allow Indoor Sales of Zero Emission Vehicles, and Add Sections 20.70.110, 20.70.120, and 20.70.130 which had been Inadvertently Deleted; (3) Amend Section 20.80.175 and Add a New Part 2.76 of Chapter 20.80 to Allow the Sale and Conveyance of Accessory Dwelling Unit Condominiums; (4) Amend Chapter 20.90, Section 20.90.060 to Include Previously Approved Ratios for Long-Term and Short term Bicycle Spaces, and Add Section 20.90.150 which had been Inadvertently Deleted; (5) Amend Sections 20.195.010, 20.195.020, 20.195.030 and 20.195.050 of Chapter 20.195 to Include Recent References to Government Code Sections for Housing; and (6) Amend Section 20.200.1265 of Chapter 20.200 to Change Existing Definition of ‘Permanent Supportive Housing'; and to Make Other Technical, Non-Substantive, or Formatting Changes within those Sections of Title 20 of the San José Municipal Code.

[Passed for Publication on 6/11/2024 - Item 10.1(a) (24-120634)]

(o) Ordinance No. 31096 - An Ordinance of the City of San José Amending the Zoning District Map to Apply the MIHO Mixed Income Housing Overlay District on Two Parcels (APNs 101-30-005 & 007).

[Passed for Publication on 6/11/2024 - Item 10.1(b)(b) (24-120635)]

(p) Ordinance No. 31097 - An Ordinance of the City of San José Amending Title 20 (Zoning Ordinance or Zoning Code) of the San José Municipal Code to Amend the Definition of Emergency Residential Shelter in Chapter 20.200, Amend the Emergency Residential Shelter Use within Table 20-90 of Section 20.40.100 of Chapter 20.40, ‘Commercial Zoning Districts and Public/Quasi-Public Zoning Districts,’ Table 20-110 of Section 20.50.100 of Chapter 20.50, ‘Industrial Zoning Districts,’ and Table 20-138 of Section 20.55.203 of Chapter 20.55, ‘Urban Village and Mixed Use Zoning Districts,’ and Amendments to Allow a Streamlined Ministerial Approval Process for Emergency Residential Shelters in Chapter 20.195, ‘Ministerial Approvals’.

[Passed for Publication on 6/11/2024 - Item 10.3 (24-120637)]

Amendment to Master Services Agreement between the City of San José and Faith Group, LLC for Airport On-call Information Technology Services.

Recommendation:    

Adopt a resolution authorizing the City Manager or her designee to negotiate and execute a Third Amendment to the Master Services Agreement between the City of San José and Faith Group, LLC for on-call Information Technology services, extending the expiration of the current term by one year to July 4, 2025, and increasing the maximum compensation by $50,000 not to exceed a total of $1,585,000.

CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. Council District 6. (Airport)

Master Consultant Agreement with Abadjis Systems, Ltd. for Project Management Support Services at San José Mineta International Airport.

Recommendation:    

Adopt a resolution authorizing the City Manager or her designee to negotiate and execute a Master Consultant Agreement with Abadjis Systems, Ltd. dba ASLPM for project management support services at San José Mineta International Airport for a period of five years from execution, for a total amount not to exceed $4,000,000 over the term of the agreement.

CEQA: Not a Project, File No. PP17-002, Consultant services for design, study, inspection, or other professional services with no commitment to future action. Council District 6. (Airport)

Lease Agreement with Scott’s Park Avenue SJ, LLC for the Rotary Summit Center Located at 88 South Fourth Street.

Recommendation:    

Adopt a resolution authorizing the City Manager or her designee to negotiate and execute:

(a) A lease agreement between the City of San José, as Landlord, and Scott’s Park Avenue SJ, LLC, doing business as Scott’s Seafood, as Tenant, for use of the approximately 12,365 square feet of space, including a banquet hall, office space, lobby, and commercial kitchen at 88 South Fourth Street for a 120-month initial term at an annual rent equal to 8% of gross revenues per lease year, net of credit card discounts and certain expenses provided at cost, with a total minimum rent for the term of the agreement of $3,680,000, inclusive of rent credits, over the 120-month term and including the 60-month option period; and

(b) All other necessary and/or ancillary documents to effectuate the lease of the property to the tenant.

CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. Council District 3. (Economic Development and Cultural Affairs)

Council Policy 7-1 Lease Agreement Between the City of San José and New Beginnings Family Services for a Portion of City-Owned Property Located at 100-104 W. Alma Avenue.

Recommendation:    

(a) Adopt a resolution authorizing the City Manager or her designee to negotiate and execute:

 (1) A lease agreement under Council Policy 7-1 between the City of San José and New Beginnings Family Services, a California not for profit organization, for a portion of the City-owned real property located at 100-104 W. Alma Avenue, further identified as Assessor Parcel Number 434-23-133; and

 (2) All other documents or agreements necessary to effectuate the lease agreement.

(b) Approve staff’s recommendation to waive certain provisions of Council Policy 7-1 pursuant to Council Policy 0-1 of the Council Policy Manual.

CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. Council District 7. (Economic Development and Cultural Affairs)

Lease Agreement Between the City of San José and the County of Santa Clara for its Continued Use of City-Owned Property Located at 1608 Las Plumas Avenue as a Household Hazardous Waste Collection Facility.

Recommendation:    

Adopt a resolution authorizing the City Manager or her designee to negotiate and execute a lease agreement, and all documents necessary to effectuate the lease, between the City of San José, a municipal corporation of the State of California, as Landlord, and the County of Santa Clara, a political subdivision of the State of California, as Tenant, for the continued use of approximately 10,000 square feet of space at the City-owned property located at 1608 Las Plumas Avenue, also known as the San José Environmental Innovation Center, allowing for an initial term of three years at a rental rate of $314,000 per year plus operations and maintenance costs of $78,000 for the first year, $80,340 for the second year, and $82,750.20 for the third year, totaling $1,183,090.20 for the initial term, with four options to extend for an additional three years each at a rental rate of $314,000 for each year of the option terms, exclusive of the operation and maintenance cost, which shall be determined upon the commencement of each option term.

CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. Council District 3. (Economic Development and Cultural Affairs/Environmental Services)

First Amendment to the Master Consultant Agreement with Kennedy/Jenks Consultants, Inc. for Engineering Services for the Support Building Improvements Project at the San José-Santa Clara Regional Wastewater Facility.

Recommendation:    

Approve the First Amendment to the Master Consultant Agreement with Kennedy/Jenks Consultants, Inc. for engineering services for the Support Building Improvements project at the San José-Santa Clara Regional Wastewater Facility increasing the amount of compensation by $125,000, for a total agreement amount not to exceed $4,925,000; and extending the term of the agreement from June 30, 2024 to June 30, 2025.

CEQA: Not a Project, File No. PP17-002, Consultant services for design/study/inspection, or other professional services with no commitment to future action. (Environmental Services)

Construction Contract Contingency Increase for the 8781 – Fire Life Safety Upgrades Project at the San José-Santa Clara Regional Wastewater Facility.

Recommendation:    

(a) Approve a $250,000 increase to the construction contingency amount of $425,850 for a revised total contingency amount of $675,850 for the 8781 – Fire Life Safety Upgrades Project; and

(b) Approve a 215 workday time extension to the substantial completion date for the contract with Blocka Construction, Inc. for the 8781 – Fire Life Safety Upgrades Project.

CEQA: Exempt, File No. ER22-161, CEQA Guidelines Section 15061(b)(3). (Environmental Services/Public Works)

Report on Request for Proposal and Actions Related to the Purchase Order for a Youth Services Data Management Solution.

Recommendation:    

Adopt a resolution authorizing the City Manager or her designee to:

(a) Negotiate and execute an agreement and purchase order with Hasler Enterprise Solutions, LLC (Irvine, CA) for a Youth Services Data Management Solution for the City’s Parks, Recreation and Neighborhood Services Department, with an initial three-year term beginning on or about July 1, 2024, and ending on or about June 30, 2027, or as may be adjusted to align with the software renewal term, with a maximum compensation not to exceed $529,372;

(b) Approve a contingency of $52,937 for unanticipated and related services, subject to the appropriation of funds; and

(c) Exercise up to four one-year options to extend the term of the agreement for a possible maximum term of seven years, subject to the appropriation of funds.

CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no changes to the physical environment. (Finance)

Actions Related to the Purchase Order with National Aquatics Services Inc. for Pool Repairs, Preventative Maintenance, and Replacement Parts.

Recommendation:    

Adopt a resolution authorizing the City Manager or her designee to exercise up to three additional one-year options to extend the term of the purchase order with National Aquatics Services, Inc. (Brentwood, CA) for pool repairs, preventative maintenance, and replacement parts, with the last option ending on or about June 28, 2027, subject to the appropriation of funds.

CEQA: Categorically Exempt, File No. ER24-127, CEQA Guidelines Section 15301, Existing Facilities. (Finance)

Set a Public Hearing for the Fiscal Year 2024-2025 Annual Residential Solid Waste Collection Service Charges.

Recommendation:    

Adopt a resolution to:

(a) Set a Public Hearing for Tuesday, August 13, 2024, at 1:30 p.m., or as soon thereafter as the matter may be heard to approve the placement of the 2024-2025 annual Residential Solid Waste Collection Service Charges on the 2024-2025 Santa Clara County Secured Property Tax Roll based upon the annual Residential Solid Waste Collection Service Charge report of the Director of Finance; and

(b) Direct the City Clerk to publish notice of the filing of the Director’s report, and the time and place of the Public Hearing.

CEQA: Not a Project, File No. PP17-010, City Organizational and Administrative Activities resulting in no changes to the physical environment. (Finance)

Set a Public Hearing for the Fiscal Year 2024-2025 Sanitary Sewer Service and Use Charge and Storm Sewer Service Charge Assessments.

Recommendation:    

Adopt a resolution to:

(a) Set a Public Hearing for Tuesday, August 13, 2024, at 1:30 p.m., or as soon thereafter as the matter may be heard to approve the placement of the 2024-2025 annual Sanitary Sewer Service and Use Charge and Storm Sewer Service Charge assessments on the 2024-2025 Santa Clara County Secured Property Tax Roll based upon the annual Sanitary Sewer Service and Use Charge and Storm Sewer Service Charge reports of the Director of Finance;

(b) Direct the Director of Finance to file the Fiscal Year 2024-2025 annual Sanitary Sewer Service and Use Charge report with the City Clerk on or before July 15, 2024, instead of July 5, 2024; and

(c) Direct the City Clerk to publish notice of the filing of the Director of Finance Reports, and the time and place of the Public Hearing.

CEQA: Not a Project, File No. PP17-010, City Organizational and Administrative Activities resulting in no changes to the physical environment. (Finance)

Report on Request for Proposal for a Unified Communications and Contact Center System.

Recommendation:    

Accept the report on the Request for Proposal and adopt a resolution authorizing the City Manager or her designee to:

(a) Negotiate and execute an agreement with Total Communication Solutions (Manasquan, NJ) for a Unified Communications and Contact Center System with an initial three-year term beginning on or about July 1, 2024, and ending on or about June 30, 2027, or as may be adjusted to align with the software renewal term, with a maximum compensation not to exceed $1,869,944;

(b) Negotiate and execute amendments and change orders for unanticipated changes in requirements for a contingency amount not to exceed $186,994 during the initial term; and

(c) Exercise up to three three-year options to extend the term of the agreement for a possible maximum term of 12 years, subject to the appropriation of funds.

CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (Finance)

Actions Related to the Purchase Order with Golden Bay Construction, Inc. for Speed Hump Installations.

Recommendation:    

Adopt a resolution authorizing the City Manager or her designee to:

(a) Execute a purchase order with Golden Bay Construction, Inc. (Hayward, CA) for speed hump installations for a one-year term beginning on or about July 1, 2024, and ending on or about June 30, 2025, for a not-to-exceed amount of $400,000; and

(b) Exercise up to six one-year options to extend the term of the purchase order with the last option ending on or about June 30, 2031, subject to the appropriation of funds.

CEQA: Categorically Exempt, File No. ER23-136, CEQA Guideline Section 15301(c) Existing Facilities. (Finance)

Amendment to the Agreement with DR Associates, International for Background Investigation Services for Fire Department.

Recommendation:    

Adopt a resolution authorizing the City Manager or her designee to negotiate and execute an amendment to the agreement with DR Associates, International to increase the total maximum compensation to $432,686 ($198,686 for the initial three-year term, plus $117,000 for each Option year).

CEQA: Not a Project, File No. PP17-002, Consultant services for design, study, inspection, or other professional services with no commitment to future action. (Fire)

Extension of the Declaration of Shelter Crisis and Renewal of Proclamation of a Local Emergency Caused by Conditions and Threatened Conditions of Homelessness in the City of San José.

Recommendation:    

Adopt a resolution finding the continued existence of a shelter crisis in the City of San José pursuant to, and in accordance with, the provisions of the California Government Code section 8698 et seq. and renewing the proclamation of a local emergency pursuant to, and in accordance with, the provisions of California Government Code sections 8558 and 8630, the San José City Charter, and San José Municipal Code caused by conditions and threatened conditions of homelessness in the City of San José. 

CEQA: Mitigated Negative Declaration for Emergency Interim Housing Programs, File No. ER 22-198. (Housing/City Manager)

Second Amendment to the Agreement with The PUN Group, LLP for Grant Fund Monitoring Services.

Recommendation:    

Adopt a resolution authorizing the Director of Housing to negotiate and execute an amendment to an agreement with The PUN Group, LLP, for grant fund monitoring services to increase the maximum total compensation by $150,000 from $551,500 to $701,500 and extend the term retroactively from July 1, 2024, through June 30, 2025.

CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (Housing)

Actions Related to Grant Agreements for Multiple Programs Serving Households Experiencing Homelessness in Fiscal Year 2024-2025.

Recommendation:    

Adopt a resolution authorizing the Director of Housing or designee to negotiate and execute the following agreements and amendments for programs (categorized by service type) serving individuals and families experiencing homelessness, with up to three one-year options to extend, subject to the appropriation of funds, or termination for convenience:

(a) Crisis Interventions

 (1) WeHope (Dignity on Wheels) in an amount not to exceed $1,100,000 from January 1, 2025, through December 31, 2025; and

 (2) LifeMoves (Supportive Parking) in an amount not to exceed $1,500,000 retroactively from July 1, 2024, through June 30, 2025.

(b) Housing and Shelter Opportunities

 (1) County of Santa Clara (Homelessness Prevention) in an amount not to exceed $4,500,000 retroactively from July 1, 2024, through June 30, 2025;

 (2) HomeFirst (Rapid Rehousing) in an amount not to exceed $1,250,000 retroactively from July 1, 2024 through June 30, 2025;

 (3) Bill Wilson Center (Rapid Rehousing) in an amount not to exceed $1,000,000 retroactively from July 1, 2024, through June 30, 2025;

 (4) LifeMoves (Rapid Rehousing) in an amount not to exceed $1,200,000 retroactively from July 1, 2024, through June 30, 2025;

(5) LifeMoves (Motel Voucher Program) in an amount not to exceed $2,834,637 retroactively from July 1, 2024, through December 31, 2024;

 (6) YWCA (Interpersonal Violence Support Program) in an amount not to exceed $250,000 retroactively from July 1, 2024, through June 30, 2025;

 (7) Abode (Plaza Hotel) in an amount not to exceed $1,566,117 retroactively from July 1, 2024, through June 30, 2025;

 (8) PATH (Evans Lane Emergency Interim Housing) in an amount not to exceed $2,080,000 retroactively from July 1, 2024, through December 31, 2024;

 (9) HomeFirst (Monterey Bernal and Rue Ferrari Emergency Interim Housing) in an amount not to exceed $4,119,175 retroactively from July 1, 2024, through December 31, 2024;

 (10) HomeFirst (Mabury and Felipe Bridge Housing Communities) in an amount not to exceed $2,552,889 retroactively from July 1, 2024, through December 31, 2024; and

 (11) LifeMoves (Guadalupe Emergency Interim Housing) is an amount not to exceed $1,911,667 retroactively from July 1, 2024, through December 31, 2024.

(c) Supportive Service Programs

 (1) County of Santa Clara (Care Coordination Project) in an amount not to exceed $2,000,000 retroactively from July 1, 2024, through June 30, 2026;

 (2) Destination: Home for the Lived Experience of Homelessness Advisory Project in an amount not to exceed $200,000 from November 1, 2024, through November 30, 2026;

 (3) County of Santa Clara (United Pass for Life Improvement from Transportation) in an amount not to exceed $250,000 retroactively from July 1, 2024, through June 30, 2026;

 (4) Goodwill of Silicon Valley (San José Bridge) in an amount not to exceed $2,000,000 retroactively from July 1, 2024, through June 30, 2025;

 (5) Portuguese Organization for Social Services and Opportunities (Senior Nutrition) in an amount not to exceed $300,000 retroactively from July 1, 2024, through June 30, 2025; and

 (6) Sacred Heart Community Service (Eviction Diversion and Settlement Program) in an amount not to exceed $1,000,000 retroactively from July 1, 2024, through June 30, 2025.

(d) Adopt the following Fiscal Year 2024-2025 Appropriation Ordinance amendments in the Real Property Transfer Tax Fund:

 (1) Decrease the Measure E –10% Homeless Prevention and Rental Assistance Reserve by $4,500,000; and

 (2) Increase the Measure E – Rental Assistance (10% Homeless Prevention and Rental Assistance) appropriation to Housing Department by $4,500,000.

CEQA: Not a Project, File No. PP17-009, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment; and File No. PP17-004, Government Funding Mechanism or Fiscal Activity with no commitment to a specific project which may result in a potentially significant physical impact on the environment. (Housing/City Manager)

Approval of “Free Use” of City Hall Rotunda for the 2024 Career Online High School Graduation Ceremony.

Recommendation:    

Adopt a resolution authorizing “Free Use” for the private 2024 Career Online High School Graduation Ceremony Event held at City Hall Rotunda on August 9, 2024, co-hosted by the Library Department and the San José Public Library Foundation.

CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to physical environment. (Library)

Actions Related to the Grant Agreement Between the City of San José and the San José Public Library Foundation.

Recommendation:    

Adopt a resolution authorizing the City Manager or her designee to negotiate and execute an agreement between the City of San José and the San José Public Library Foundation in the amount not to exceed $1,615,500 for the fiscal administration of the San José Learns funds ($1,000,000), administration of the San José Learns Tutoring Expansion, fiscal administration of the Equity, Diversity and Inclusion programs and workshops in the amount not to exceed $55,500, fiscal administration of the Digital Inclusion Grant Program ($460,000), and for fundraising activities to support Library programs ($100,000).

CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (Library)

Authorization to Negotiate and Execute Parks, Recreation and Neighborhood Services Fiscal Year 2024-2025.

Recommendation:    

Adopt a resolution, subject to the appropriation of funds by the City Council, and on such terms and conditions as deemed appropriate by the City Manager, authorizing the Director of Parks, Recreation, and Neighborhood Services to apply for, accept funds, negotiate, and execute Fiscal Year 2024-2025 agreements and amendments as identified in "Delegation of Contract Authority to Department of Parks, Recreation and Neighborhood Services Director" (Attachment to the staff memorandum) consistent with Adopted Budget amounts for the following City programs and/or services:

(a) Afterschool Education and Safety;

(b) BeautifySJ Grant Program Fiscal Agent Agreement;

(c) BeautifySJ Initiative;

 (1) Encampment Trash Program;

 (2) Litter, Trash, Illegal Dumping Service, and Graffiti Agreements;

 (3) Interagency Agreements;

 (4) Memoranda of Understanding;

(d) Capital Improvement Program Master Consultant Projects;

(e) Citywide Aquatics Program;

(f) Community Beautification & Park Maintenance Services Agreements;

(g) Facility Use Agreements;

 (1) Leisure and Recreation Fee Class Vendor Agreements;

 (2) Family Camp;

 (3) Neighborhood Center Partner Program;

 (4) Recreation of City Kids (R.O.C.K.) Program;

 (5) San José Youth Empowerment Alliance;

 (6) Therapeutic Services;

 (7) Training and Development Programs

(h) “Friends of” PRNS Non-Profit Organization Partners;

(i) Golf Course Agreement;

(j) Grantmaking Programs;

 (1) Bringing Everyone’s Strengths Together;

 (2) BeautifySJ Neighborhood Associations Grant Program;

 (3) Franklin-McKinley Children’s Initiative;

 (4) Safe Summer Initiative Grant;

 (5) Saint James/Urban Park Activation;

 (6) Older Adult Health and Wellness (formerly Senior Health and Wellness);

 (7) Spartan-Keyes Neighborhood Action Center;

 (8) Opioid Overdose Prevention Grant Program;

(k) Grant Revenue Agreements;

(l) Happy Hollow Park & Zoo;

 (1) Education Programs;

 (2) Private Events;

(m) Leisure and Recreation Fee Class Vendor Service Agreements;

(n) Little League Agreements;

(o) Mitigation Monitoring and Maintenance Support Services;

(p) Neighborhood Center Partner Program;

(q) Park Concessionaires Agreements;

(r) Reimbursement Agreements;

(s) Right-of-Entry Agreements;

(t) San José Police Activities League Agreement;

(u) San José Youth Empowerment Alliance;

 (1) Agreements with subcontracted agencies to implement Alliance programs;

 (2) Memoranda of Understanding;

 (3) County of Santa Clara Agreement for Hospital-Based Intervention Program (Trauma to Triumph);

(v) County of Santa Clara Agreement for Senior Nutrition Program;

(w) Sponsorship Agreements;

(x) Standard Consultant Agreements for Non-Capital Projects;

(y) Summer Food Service Program;

(z) Trail Program Joint Use Agreement;

(aa) Revenue Agreements;

(ab) Agreements as Directed in the Mayor’s Budget Messages;

(ac) Memoranda of Understanding at Community Centers, Regional Parks, and Other Facilities; and

(ad) Agreements Related to Employment Training and Fieldwork Opportunities. 

CEQA: Not a Project, File No. PP17-001, Feasibility and Planning Studies with no commitment to future actions; File No. PP17-002, Consultant Services for design, study, inspection, or other professional services with no commitment to future action; File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment; File No. PP17-004, Government Funding Mechanism or Fiscal Activity with no commitment to a specific project which may result in potentially significant physical impact on the environment; and File No. PP17-006, Grant Application with no commitment or obligation to enter into an agreement at the time of application. (Parks, Recreation and Neighborhood Services)

Actions Related to the 10248 – Park: All-Inclusive Playground – Almaden Lake Park Project from the Almaden Valley Rotary Club Endowment.

Recommendation:    

(a) Adopt a resolution authorizing the City Manager or her designee to accept a donation in the amount of $36,157 from Almaden Valley Rotary Club Endowment, a 501(c)(3) organization to the City Gift Trust Fund to support project development for the All-Inclusive Playground at Almaden Lake Park and execute any necessary documents to accept the donation.

(b) Adopt the following 2024-2025 Appropriation Ordinance and Funding Sources Resolution amendments in the Gift Trust Fund:

 (1) Re-establish the Almaden Lake Park appropriation to the Parks, Recreation, and Neighborhood Services Department in the amount of $36,157; and

 (2) Increase the estimate for Other Revenue by $36,157.

CEQA: Categorically Exempt, File No. PP19-001. CEQA Guidelines Section 15301, Existing Facilities. Council District 10. (Parks, Recreation, and Neighborhood Services/City Manager)

Agreement with Epic Productions of Phoenix, LLC for Marketing and Communications Services for the Recruitment of Candidates for the San José Police Department.

Recommendation:    

Adopt a resolution authorizing the City Manager or her designee to:

(a) Execute an agreement between the City of San José and Epic Productions of Phoenix, LLC for the cost of services relating to marketing and communications focusing on the recruitment of candidates for the San José Police Department, in an amount not to exceed $300,000 for the period of June 1, 2024, to May 31, 2025;

(b) Exercise up to four one-year options to extend the term of the agreement through May 31, 2029, with the total amount of compensation for the entire contract not to exceed $1,100,000 subject to the appropriation of funds; and

(c) Negotiate and execute additional amendments as required for any unanticipated changes, consistent with the procurement and the City’s standard terms and conditions, without further City Council action, subject to the appropriation of funds.

CEQA: Not a Project, File No. PP17-003 Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (Police)

Amendment to Chapter 6.88 of Title 6 (Business Licenses and Regulation) of the San José Municipal Code for the Cannabis Regulatory Program.

Recommendation:    

(a) Approve an ordinance amending Chapter 6.88 of Title 6 (Business Licenses and Regulation) of the San José Municipal Code for the Cannabis Regulatory Program to:

 (1) Remove the delivery zone restriction;

 (2) Increase the registration allowance from five retail storefronts/dispensaries to 10 for equity business owners;

 (3) Approve other changes to update the San José Municipal Code to better align with State regulations; and

 (4) Make other technical, non-substantive, or formatting changes.

(b) Adopt a resolution amending the Administrative Citation Schedule of Fines for violations of Chapter 6.88 of Title 6 (Business Licenses and Regulation) of the San José Municipal Code related to the City’s Cannabis Regulatory Program, and repealing Resolution No. RES2024-169.

CEQA: Not a Project, File No. PP17-008, General Procedure and Policy Making resulting in no changes to the physical environment. (Police)

Sixth Amendment to the Agreement for Consultant Services with Sherwood Design Engineers, LTD. for the 8728 – Alum Rock Park Service Road Slide Repair Project.

Recommendation:    

Approve the Sixth Amendment to Agreement for Consultant Services with Sherwood Design Engineers, Ltd. for design and construction support for the 8728 - Alum Rock Park Service Road Slide Repair Project and extend the term of the Agreement from July 31, 2024, to July 31, 2025, with no change in maximum compensation. 

CEQA: Exempt, File No. PP18-003, Flood Recovery Projects resulting from late January 2017 storms. Council District 4. (Public Works)

Actions Related to the 9787 – Cast Iron Sewer Replacement Fiscal Year 2021-2022 Package III Project.

Recommendation:    

Adopt a resolution authorizing the Director of Public Works to:

(a) Award and execute a contract for the construction of the 9787 – Cast Iron Sewer Replacement FY 2021-2022 Package III Project to the lowest responsive, responsible bidder in an amount not to exceed $1,900,000;

(b) Decide any timely bid protest(s) and make the City’s final determination as to the lowest responsive bidder that is responsible as needed to award the contract; and

(c) Approve a contingency in the amount of 10% of the contract amount.

CEQA: Categorically Exempt, File No. ER23-189. CEQA Guidelines Sections 15301(b) Existing Facilities and 15302(c) Replacement or Reconstruction. Council Districts 1, 2, 3, 5, 6, 7. (Public Works)

Report on Bids and Award of Contract for the 10095 – Coleman Road Sanitary Improvement Phase III Project.

Recommendation:    

(a) Report on bids and award of a contract for the construction of 10095 - Coleman Road Sanitary Sewer Improvement Phase III Project to the lowest responsive, responsible bidder, SubTerra Construction, Inc., in the amount of $1,312,840; and

(b) Approve a 10% contingency in the amount of $131,284.

CEQA: Categorically Exempt, File No. ER24-034, CEQA Guidelines Section 15302(c) for replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity. Council District 10. (Public Works)

Actions Related to the 10290 – Sanitary Sewer Repairs FY 2023-2024 Package V Project.

Recommendation:    

Adopt a resolution authorizing the Director of Public Works to:

(a) Award and execute a contract for the construction of the 10290 – Sanitary Sewer Repairs FY 2023-2024 Package V Project to the lowest responsive, responsible bidder in an amount not to exceed $2,000,000.

(b) Decide any timely bid protest(s) and make the City’s final determination as to the lowest responsive bidder that is responsible as needed to award the contract; and

(c) Approve a contingency in the amount of 10% of the contract amount.

CEQA: Categorically Exempt, File No. ER23-189. CEQA Guidelines Sections 15301(b) Existing Facilities and 15302(c) Replacement or Reconstruction. Council District 9. (Public Works)

Report on Bids and Award of Contract for the 10082 – Sanitary Sewer Repairs FY 2022-2023 Package II Project.

Recommendation:    

(a) Report on bids and award of a contract for the 10082 – Sanitary Sewer Repairs FY 2022-2023 Package II Project to the lowest responsive, responsible bidder, Express Sewer and Drain, Inc., in the amount of $1,348,830; and

(b) Approve a 10% contingency in the amount of $134,883.

CEQA: Exempt, File No. ER22-048. CEQA Guidelines Sections 15301(b) Existing Facilities and 15302(c) Replacement or Reconstruction. Council Districts 1 and 6. (Public Works)

Actions Related to 10347 – Master Agreements for Architectural Consulting Services.

Recommendation:    

Adopt a resolution authorizing the City Manager or her designee to negotiate and execute master agreements for architectural consulting services, effective from the date of execution to December 31, 2029, with each of the following entities in an amount not to exceed $3,000,000 per firm: (1) Ten Over Studio, Inc., (2) Mar Jang Design, (3) Anderson Brulé Architects, Inc., (4) M. Arthur Gensler, Jr. & Associates, Inc. (5) ELS Architecture and Urban Design, (6) Group 4 Architecture, Research + Planning, Inc., (7) Dreyfuss & Blackford Architecture.

CEQA: Not a Project, File No. PP17-002, Consultant services for design, study, inspection, or other professional services with no commitment to future action. (Public Works)

Report on Bids and Award of Contract for the 9414 – Camden Community Center Improvements Project.

Recommendation:    

(a) Report on bids and award of a contract for the construction of 9414 – Camden Community Center Improvements Project to the lowest responsive, responsible bidder, City Building, Inc., for the base bid and Bid Alternate Nos. 1, 2, and 3 in the amount of $4,599,178; and

(b) Approve a 15% contingency in the amount of $689,877.

CEQA: Categorically Exempt, File No. ER24-070. CEQA Guidelines Section 15301, Existing Facilities. Council District 9. (Public Works)

Report on Bids and Award of Contract for the 9970 - New Singleton Landfill Gas Collection System and Flare Project.

Recommendation:    

(a) Report on bids and award a contract for the construction of 9970 - New Singleton Landfill Gas Collection System and Flare Project to the lowest responsive, responsible bidder, Blue Light Flame West LLC, in the amount of $2,978,321; and

(b) Approve a 15% contingency in the amount of $446,748.

CEQA: Categorically Exempt, File No. ER23-022, CEQA Guidelines Sections 15301(d), Existing Facilities, and 15302(c), Replacement or Reconstruction. Council District 7. (Public Works)

Report on Bids and Award of Contract for the 8152 – Blossom Hill Road and Leigh Avenue Sanitary Sewer Improvement Project.

Recommendation:    

(a) Report on bids and award of contract for the 8152 – Blossom Hill Road and Leigh Avenue Sanitary Sewer Improvement Project to the low bidder, K.J. Woods Construction, Inc., in the amount of $4,228,000; and

(b) Approve a 10% contingency in the amount of $422,800.

CEQA: Exempt, File No. ER24-073, Determination of Consistency to the Final Program Environmental Impact Report (EIR) for the Envision San José 2040 General Plan (Resolution No. 76041) and the Supplemental EIR to Envision San José General Plan EIR Resolution No. 77617, and Addendum thereto. Council District 9. (Public Works)

[Deferred from 6/11/2024 – Item 2.23 (24-120623)]

Amendment to Title 24 of the San José Municipal Code to Regulate Responsible Private Construction. 

Recommendation:    

Approve an ordinance of the City of San José amending Title 24 of the San José Municipal Code to add a new Part 8 of Chapter 24.02 to regulate certain private development projects of more than 10,000 square feet by withholding the certificate of occupancy when an owner or contractor has unpaid final wage theft judgments issued by the State of California, Department of Industrial Relations.

CEQA: Not a Project, File No. PP17-008, General Procedure and Policy Making resulting in no changes to the physical environment. (Public Works/Economic Development and Cultural Affairs/Planning, Building, and Code Enforcement)

[Deferred from 12/12/2023 – Item 3.7 (23-1695) and 1/23/2024 – Item 3.4 (24-68245)]

Actions Related to the Schedule of Parking Penalties.

Recommendation:    

Adopt a resolution to repeal Resolution 79710 and set forth the Schedule of Parking Penalties which increases the following parking violation amounts by a range of $5-$15 effective July 1, 2024:

(a) Street sweeping;

(b) Parked out of space – metered;

(c) Expired/unpaid meter;

(d) Failure to pay at lot;

(e) Residential parking permit required; and

(f) Parked in bike path/lane.

CEQA: Statutorily Exempt, File No. PP17-005, CEQA Guidelines Section 15273, Adjustment to Fees, Rates and Fares without changes to or expansion of services. (Transportation)

Acceptance of California Air Resources Board’s Fiscal Year 2023-2024 State Grant Funds for the East San José Mobility Project.

Recommendation:    

Adopt a Resolution of Local Support to receive state grant funds from California Air Resources Board Clean Mobility in Schools, and Sustainable Transportation Equity Project that indicates the City will:

(a) Follow all grant program requirements; and

(b) Authorize the City Manager or her designee to negotiate and execute grant agreements and all documents necessary to effectuate the grant agreements administered by the California Air Resources Board, in an amount not to exceed $5,220,663 for reimbursement for the East San José Mobility Equity Project.

CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. Council Districts 5 and 8. (Transportation)

Amendment to Council Policy 5-6, Traffic Calming for Residential Neighborhoods.

Recommendation:    

Adopt a resolution approving a revised Council Policy 5-6 entitled “Traffic Calming Policy for Residential Neighborhoods”.

CEQA: Not a Project, File No. PP17-008, General procedure and policy making resulting in no changes to the physical environment. (Transportation)

Boards and Commissions Appointment.

Recommendation:    

Approve the following Boards and Commissions appointments:

(a) Airport Commission:

 (1) District 5 Seat: Appoint Magnolia Segol for a term ending June 30, 2025.

(b) Arts Commission:

 (1) District 3 Seat: Appoint Analyn Bones for a term of July 1, 2024 to June 30, 2028.

 (2) District 5 Seat: Appoint Jonathan Borca for a term of July 1, 2024 to June 30, 2028.

 (3) District 7 Seat: Appoint Ernesto Martinez for a term of July 1, 2024 to June 30, 2028.

 (4) District 9 Seat: Appoint Karen Adamski for a term of July 1, 2024 to June 30, 2028.

 (5) Citywide Seat: Appoint Janett Peace for a term of July 1, 2024 to June 30, 2028.

(c) Climate Advisory Commission:

 (1) Community Representative Seat: Appoint Ryan Lodico for a term ending December  31, 2027.

(d) Housing and Community Development Commission:

 (1) Lived Experience (Alternate) Seat: Appoint Gabriela Gabrian for a term ending June 30, 2026.

(e) Library and Education Commission:

 (1) District 9 Seat: Appoint Gerard Roney for a term ending June 30, 2025.

 (2) Early Childcare Seat 4: Appoint Westley Baker for a term ending June 30, 2026.

(f) Measure T Community Oversight Committee:

 (1) District 5 Seat: Appoint Enrique Arguello for a term beginning on the date of appointment.

 (2) District 10 Seat: Appoint Emily Esparza for a term beginning on the date of appointment.

(g) Planning Commission:

 (1) District 2 Seat: Appoint Carlos Rosario for a term of July 1, 2024 to June 30, 2028.

 (2) District 3 Seat: Appoint Anthony Tordillos for a term of July 1, 2024 to June 30, 2028.

 (3) District 8 Seat: Appoint Dilpreet Bhandal for a term of July 1, 2024 to June 30, 2028

 (4) Citywide Seat: Appoint Charles Cantrell for a term of July 1, 2024 to June 30, 2028.

(h) Senior Citizens Commission:

 (1) District 9 Seat: Appoint Lori Rodrigues for a term ending June 30, 2025.

 (2) Citywide Seat: Appoint Mary Anne Mendall for a term ending June 30, 2025.

(i) Youth Commission:

 (1) District 3 Seat: Appoint Edwin Sanchez for a term ending May 31, 2025.

 (2) District 7 Seat: Appoint Peter Vu for a term ending May 31, 2025.

CEQA: Not a Project, File No. PP17-010, City Organizational and Administrative Activities resulting in no changes to the physical environment. (City Clerk)

[Rules Committee referral 6/12/2024 - Item A.1.a]

Request for Travel Authorization for Councilmember Foley.

Recommendation:    

As recommended by the Rules and Open Government Committee on June 12, 2024, authorize travel for Councilmember Foley to Tacoma, Washington from July 16-18, 2024, to attend the 2024 Sister Cities International Summer Leadership Meetings and Annual Business. Source of Fund:  District 9 Council Funds and Personal Funds.

CEQA: Not a Project, File No. PP17-010, City Organizational and Administrative Activities resulting in no changes to the physical environment. (Foley)

[Rules Committee referral 6/12/2024 - Item B.11]

Approval of the San José Earthquakes Flag Raising and Free Use for the Earthquakes Alumni Players Reception event co-hosted by Council District 6 and the San Jose Sports Authority as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events. 

Recommendation:    

As recommended by the Rules and Open Government Committee on June 12, 2024:

(a) Adopt a resolution authorizing “Free Use” for the private, invitation-only Earthquakes Alumni Players Reception held at the City Hall Rotunda on June 27, 2024;

(b) Approve the Earthquakes Alumni Players Reception event scheduled on June 27, 2024, as a City Council Sponsored Special Event and approve the expenditure of funds;

(c) Approve the San José Earthquakes Flag Raising scheduled on June 27, 2024, as a City Council sponsored Special Event and approve the expenditure of funds; and

(d) Approve and accept donations from various individuals, businesses, or community groups to support the events.

CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Davis)

[Rules Committee referral 6/12/2024 - Item B.7]

Approval of Juneteenth Tower Lighting Sponsored by Council Districts 1, 3, and 8, as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event.

Recommendation:    

As recommended by the Rules and Open Government Committee on June 12, 2024:

(a) Approve the Juneteenth Tower Lighting scheduled on June 19, 2024, as a City Council sponsored Special Event and approve the expenditure of funds; and

(b) Approve and accept donations from various individuals, businesses, or community groups to support the event.

CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Kamei, Candelas and Torres)

[Rules Committee referral 6/12/2024 - Item B.8]

Retroactive Approval of Filipino Flag Raising and Reception Sponsored by Council District 3 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events.

Recommendation:    

As recommended by the Rules and Open Government Committee on June 12, 2024:

(a) Retroactively approve the Filipino Flag Raising and Reception scheduled on June 12, 2024, as City Council sponsored Special Events and approve the expenditure of funds; and

(b) Approve and accept donations from various individuals, businesses, or community groups to support the event.

CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Torres)

[Rules Committee referral 6/12/2024 - Item B.9]

Retroactive Approval and Approval of Multiple Special Events Sponsored by Council District 5 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events.

Recommendation:    

As recommended by the Rules and Open Government Committee on June 12, 2024:

(a) Retroactively approve the Mayfair Community Center Spring Fling scheduled on March 23, 2024, as a City Council sponsored Special Event and approve the expenditure of funds;

(b) Retroactively approve the Toyon Neighborhood Dumpster Day scheduled on March 20, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.

(c) Retroactively approve the Mount Pleasant Neighborhood Association One ComUNITY scheduled on April 6, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.

(d) Retroactively approve the Grammercy Neighborhood Dumpster Day scheduled on April 6, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.

(e) Retroactively approve the Cinco de Mayo Business Outreach Meeting scheduled on April 16, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.

(f) Retroactively approve the Dobern Neighborhood Dumpster Day scheduled on April 27, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.

(g) Retroactively approve the Black April Recognition scheduled on April 30, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.

(h) Retroactively approve the LEAF Educational Townhall scheduled on May 2, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.

(i) Retroactively approve the Educational Park Resource Fair scheduled on May 30, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.

(j) Retroactively approve the Viva Calle Event scheduled on June 9, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.

(k) Approve the Alum Rock Village Culture Night Market Event scheduled on June 22, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.

(l) Approve and accept donations from various individuals, businesses, or community groups to support the events.

CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Ortiz)

[Rules Committee referral 6/12/2024 - Item B.10]

Retroactive Approval and Approval of Multiple Special Events Sponsored by Council District 8 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events.

Recommendation:    

As recommended by the Rules and Open Government Committee on June 12, 2024:

(a) Retroactively approve the Creekside Dumpster Day scheduled on April 13, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.

(b) Retroactively approve the Community Coffee at Con Azucar scheduled on April 25, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.

(c) Retroactively approve the Pleasant Hills Golf Course Workshop #2 scheduled on April 25, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.

(d) Retroactively approve the Meadowfair Dumpster Day scheduled on April 27, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.

(e) Retroactively approve the VTA Workshop scheduled on May 15, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.

(f) Retroactively approve the Welch Dumpster Day scheduled on May 18, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.

(g) Retroactively approve the Meadowfair Tree Planting scheduled on May 18, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.

(h) Retroactively approve the Music in the Square series at Evergreen Village Square scheduled on May 17, May 31, June 7 and June 14, 2024, as City Council sponsored Special Events and approve the expenditure of funds.

(i) Approve the Music in the Square series at Evergreen Village Square scheduled on June 21, June 28, July 12, August 2, August 16, August 23, and August 30, 2024, as City Council sponsored Special Events and approve the expenditure of funds.

(j) Approve the Dumpster Day at Dove Hill and Chaboya scheduled on June 22, 2024, as City Council sponsored Special Events and approve the expenditure of funds.

(k) Approve the Fire Safety Workshop at the Villages scheduled on June 27, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.

(l) Approve the Groesbeck Clean-Up scheduled on June 29, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.

(m) Approve the Community Coffee with SJPD scheduled on June 29, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.

(n) Approve the Fireworks at Lake Cunningham scheduled on July 4, 2024, as a City Council sponsored Special Event and approve the expenditure of funds.

(o) Approve and accept donations from various individuals, businesses, or community groups to support the events.

CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Candelas)

[Rules Committee referral 6/12/2024 - Item B.11]

Approval of Various Budget Actions for Fiscal Year 2023-2024. - TO BE HEARD IMMEDIATELY BEFORE CONSENT

Recommendation:    

Adopt 2023-2024 Appropriation Ordinance and Funding Sources Resolution amendments in various funds as detailed in the General Fund and Special/Capital Fund attachments to the staff memorandum to City Council.

CEQA: Not a Project, File No. PP17-004, Government Funding Mechanism or Fiscal Activity with no commitment to a specific project which may result in a potentially significant physical impact on the environment. (City Manager)

TO BE HEARD IMMEDIATELY BEFORE CONSENT

Adoption of the Annual Appropriation Ordinance and Annual Funding Sources Resolution for the Fiscal Year 2024-2025 Budget, and Resolution Establishing the Fiscal Year 2024-2025 Appropriation Limit. - TO BE HEARD IMMEDIATELY BEFORE CONSENT

Recommendation:    

(a) Adopt the Annual Appropriation Ordinance, including transfers and loans for Fiscal Year 2024-2025 and the Manager’s Final Budget Addendum.

(b) Adopt the Annual Funding Sources Resolution for Fiscal Year 2024-2025 and the Manager’s Final Budget Addendum.

(c) Adopt a resolution taking the following actions with respect to the City’s 2024-2025 “Gann Limit”:

 (1) Elect the per capita income index as the inflation factor for 2024-2025 on a provisional basis, with the option to adjust the Limit, if necessary, once the non-residential assessment data is available from the County Assessor;

 (2) Elect the County of Santa Clara population growth index as the population factor for 2024-2025; and

 (3) Establish the Fiscal Year 2024-2025 Appropriation Limit at $1,515,887,987 in compliance with Article XIIIB of the State of California Constitution.

(d) Adopt a resolution modifying City Council Policy 1-18, Section 20, Office of the Mayor and City Council District Office Budgets in Transition Years, to allow for the estimated payout amount of leave balances of Mayor and City Council staff to be rebudgeted into the first half of the fiscal year.

CEQA: Not a Project, File No. PP17-004, Government Funding Mechanism or Fiscal Activity with no commitment to a specific project which may result in a potentially significant physical impact on the environment. (City Manager)

TO BE HEARD IMMEDIATELY BEFORE CONSENT

[Rules Committee referral 6/12/2024 - Item A.1.c]

Potential November 2024 Ballot Measure Polling.

Recommendation:    

(a) Review survey results for potential ballot measures for the November 5, 2024 General Election, including two parcel tax measures, a bond measure, and a charter amendment pertaining to long-term leases in City parks.

(b) Set a City Council Special Meeting entitled “November 5, 2024 General Election Ballot Measure” for Tuesday, August 6, 2024 starting at 1:30 p.m.

(c) Direct the City Manager and City Attorney to draft ballot language and return to City Council at the August 6, 2024 Special Meeting for consideration of placing on the November 5, 2024 ballot a measure levying a parcel tax for the purpose of funding City services to clean, maintain, and improve San José’s parks, playgrounds, trails, restrooms, and recreation facilities and fund other City services.

(d) Direct the City Manager to conduct additional polling to refine the tax rate and ballot language.

CEQA: Statutorily Exempt, File No. PP17-001, CEQA Guidelines Section 15262, Feasibility and Planning Studies with no commitment to future actions. (City Manager)

Potential City Charter Amendment Related to Retirement Board Contracting for Legal Services and Appointing Authority.

Recommendation:    

Direct the City Manager and City Attorney to draft ballot language and return to City Council at the August 6, 2024 Special Meeting, for consideration of placing on the November 5, 2024 ballot a measure amending the City Charter to change the contracting for legal services by the Retirement Boards and appointing authority of the Chief Executive Officer of the Office of Retirement Services. 

CEQA: Not a Project, File No. PP17-007, Preliminary direction to staff and eventual action requires approval from decision-making body. (City Attorney/City Manager)

Report on Bids and Award of Contract for Construction of the 9162 – Fire Station No. 32 New (2018 Measure T) Re-Bid III Project.

Recommendation:    

(a) Adopt a resolution adopting the Initial Study/Mitigated Declaration for the Fire Station No. 32 Project, File No. ER-22-068, and the associated Mitigation Monitoring and Reporting Program, in accordance with the California Environmental Quality Act.

(b) Report on bids and award of the contract for the construction of 9162 - Fire Station No. 32 New (2018 Measure T) Re-Bid III Project to the lowest responsive bidder Gonsalves & Stronck Construction Company, Inc., for the base bid and the Bid Alternate No. 2 in the amount of $12,867,777 and approval of a 10% contingency in the amount of $1,286,778.

(c) Adopt the following 2024-2025 Appropriation Ordinance amendments in the Public Safety and Infrastructure Bond Fund:

 (1) Increase the Measure T – New Fire Station 32 appropriation to the Public Works Department by $3,016,000; and

 (2) Decrease the Measure T – Program Reserve (Public Safety) appropriation by $3,016,000.

(d) In accordance with City Council approved Budget Principle #8, certify that funding the annual operations and maintenance costs for Fire Station No. 32, which is estimated to exceed $100,000 annually in the General Fund shall be made available in the applicable year of the cost impact.

CEQA: Mitigated Negative Declaration for the Fire Station No. 32 Project. File No. ER-22-068. Council District 7. (Public Works/City Manager)

Report on Bids and Award of Contract for 9220 – Charcot Area Storm Drain Improvements – Measure T (Package I) Project.

Recommendation:    

(a) Report on bids and award of a contract for the construction of 9220 – Charcot Area Storm Drain Improvements – Measure T (Package I) Project to the lowest responsive, responsible bidder, JMB Construction, Inc., in the amount of $18,180,425; and

(b) Approve a 10% contingency in the amount of $1,818,043.

CEQA: Categorically Exempt, File No. ER24-097, CEQA Guidelines Section 15301, Existing Facilities; CEQA Guidelines Section 15302, Replacement or Reconstruction; and CEQA Guidelines Section 15304, Minor Alteration to Land. Council District 4. (Public Works)

Action Related to the 10179 – SJC New Taxiway V-Phase 2 Project Re-Bid.

Recommendation:    

(a) Report on bids and award of a contract for the construction of 10179- SJC New Taxiway V-Phase 2 Project Re-Bid to the lowest responsive, responsible bidder, A. Teichert & Son, Inc. dba Teichert Construction, for the base bid and Bid Alternate No. 1 in an amount of $21,483,490.

(b) Approve a 10% contingency in the amount of $2,148,349.

(c) Adopt the following 2024-2025 Funding Sources Resolution and Appropriation Ordinance amendments in the Airport Capital Improvement Fund:

 (1) Increase the estimate for Revenue from Federal Government by $1,793,000; and

 (2) Increase the Airfield Configuration Updates appropriation to the Airport Department by $1,793,000.

(d) Adopt the following 2024-2025 Appropriation Ordinance amendments in the Airport Renewal and Replacement Fund:

 (1) Decrease the Unrestricted Ending Fund Balance by $2,808,000; and

 (2) Increase the Airfield Configuration Updates appropriation to the Airport Department by $2,808,000.

CEQA: Determination of Consistency with the San José Mineta International Airport Master Plan Amendment Environmental Impact Report, File No. ER22-021, New Taxiway Victor Project at the San José Mineta International Airport. (Public Works/Airport/City Manager)

Settlement of Rubalcava v. City of San José, et al.

Recommendation:    

Approve the settlement in the case of Rubalcava v. City of San José, et al. in the total amount of $12,000,000.00 and authorize the City Attorney to execute a settlement agreement.

CEQA: Not a Project; File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (City Attorney)

[Rules Committee referral 6/12/2024 - Item A.1.a]

Report on Bids and Award of Contract for the Construction of 10383 – 2024 Major Streets Resurfacing Project #2.

Recommendation:    

(a) Report on bids and award a contract for the construction of 10383 – 2024 Major Streets Resurfacing Project #2 to the lowest responsive, responsible bidder, DeSilva Gates Construction, Inc., in the amount of $10,291,291; and

(b) Approve a 10% contingency in the amount of $1,029,129.

CEQA: Categorically Exempt, File No. ER23-009, CEQA Guidelines Section 15301(c), Existing Facilities. Council Districts 3, 4, 6, 8, 10. (Transportation)

Amendment to the Agreements with Team San José.

Recommendation:    

Adopt a resolution authorizing the City Manager or her designee to negotiate and execute the Third Amendment to an agreement with Team San José to operate the convention center and four cultural facilities and the Second Amendment to an agreement with Team San José to operate as the convention and visitor bureau, for the final five-year option term for the period of July 1, 2024, to June 30, 2029.

CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (Economic Development and Cultural Affairs)

Downtown Residential High-Rise Incentive Program Extension. 

Recommendation:    

(a) Adopt a resolution authorizing an extension of the Downtown Residential High-Rise Program applicable to projects located in the Downtown Planned Growth Area as described in the Envision San José 2040 General Plan, that are ten or more floors or stories in height (not including any nonresidential uses) where the highest occupied floor has a floor level elevation that is at least 150 feet above street level, and reducing the in lieu fees due for those projects under the Inclusionary Housing Ordinance to the amount of $0 for up to 4,078 units that obtain a building permit by December 31, 2026 and pass first inspection within 12 months of obtaining a building permit.

(b) Approve an ordinance waiving the Building and Structure Construction Tax and the Commercial-Residential-Mobile home Park Building Tax for up to 1,000 units in qualified residential high-rise projects located within the Downtown Planned Growth Area that obtain a building permit by December 31, 2025 and pass first inspection within 12 months of obtain a building permit and providing a 50% reduction of the Building and Structure Construction Tax and the Commercial-Residential-Mobile home Park Building Tax for up to 3,078 units in qualified residential high-rise projects that obtain a building permit between January 1, 2026 and December 31, 2026 and pass first inspection within 12 months of obtaining a building permit.

(c) Adopt a resolution providing a 50% reduction in the Parkland In-Lieu Fee for up to 1,000 units in qualified residential high-rise projects located within the Downtown Planned Growth Area that obtain building permits by December 31, 2025 and pass first inspection within 12 months of obtaining a building permit and providing a 30% reduction in the Parkland In-Lieu Fee for up to 3,078 units in qualified residential high-rise projects that obtain building permits between January 1, 2026 and December 31, 2026.

(d) Direct staff to analyze options and study potential impacts of a temporary multifamily residential fee reduction program to support housing production outside of Downtown and return to City Council by December 2024 with the analysis and recommendations for Council consideration, including public financing mechanisms for public infrastructure.

(e)  Adopt a resolution amending the 2024-2025 Schedule of Fees and Charges (Resolution No. 72737, as amended) to revise the Rental Inclusionary In-Lieu Fee for Qualifying Downtown High-Rise Rental Developments, pursuant to Resolution No. 80766 as amended by the resolution proposed under part (a) of the staff memorandum.

(f)   Approve an uncodified ordinance amending the 2024-2025 Schedule of Fees and Charges to revise the Rental Inclusionary In-Lieu Fee for Qualifying Downtown High-Rise Rental Developments, as specified in the resolution.

CEQA: Not a Project, File No. PP17-008, General Procedure and Policy Making resulting in no changes to the physical environment. Council District 3. (Economic Development and Cultural Affairs/Parks, Recreation, and Neighborhood Services/Planning, Building, and Code Enforcement/Housing/Transportation)

[Deferred from 6/11/2024 – Item 8.1 (24-120632)]

[Rules Committee referral 6/12/2024 - Item A.1.c]

Actions Related to a Loan Commitment for Santa Teresa Multifamily Located at 5885 Santa Teresa Boulevard for the Development of a New Affordable Rental Housing Development.

Recommendation:    

(a) Adopt a resolution:

 (1) Approving a Construction-Permanent Loan commitment of up to $7,250,000 in Measure E Funds, or such other special funds as the City may designate to Charities Housing Development Corporation of Santa Clara County or an affiliated development entity for the Santa Teresa Multifamily affordable housing development located at 5885 Santa Teresa Boulevard, which is being developed to provide 48 affordable rent-restricted apartments, and one unrestricted manager’s homes; 

 (2) Authorizing a loan-to-value ratio of greater than 100% for the Santa Teresa Multifamily development;  

 (3) Authorizing the loan terms to allow an increase in the rents and income restrictions up to 60% of Area Median Income for new tenants in Project-Based Voucher subsidized apartments in the event of expiration or termination of Project-Based Vouchers and for all tenants in the event of foreclosure, to the extent the City has determined such increase is needed for the feasibility of the above development and allowed by other funds; and

 (4) Authorizing the Director of Housing or their designee to negotiate and execute loan documents and all other documents, including any amendments thereto, related to City financing for Santa Teresa Multifamily development. 

(b) Adopt the following Fiscal Year 2023-2024 Appropriation Ordinance amendments in the General Fund:

 (1) Decrease the Measure E – 40% Extremely Low-Income Households Reserve by $3,650,000;

 (2) Decrease the Measure E – 30% Low-Income Households Reserve by $3,600,000;

 (3) Increase the Measure E – 40% Extremely Low-Income Households appropriation to the Housing Department by $3,650,000; and

 (4) Increase the Measure E – 30% Low-Income Households appropriation to the Housing Department by $3,600,000.

CEQA: Exempt per Public Resources Code Section 21080(b)(1) and CEQA Guidelines Section 15369, Ministerial Project pursuant to Government Code Section 65913.4, File No. ER20-109. Council District 10. (Housing/City Manager)

Potential Supportive Outdoor Sleeping/Temporary Alternative Sleeping Sites and Related Implementation Actions.

Recommendation:    

(a) Adopt a resolution authorizing the City Manager, or her designee, to proceed with necessary feasibility studies, development, and construction of the potential sites as identified in Table of the staff memorandum that are determined feasible for Supportive Outdoor Sleeping, Basic Needs Sites, or other temporary housing options without further action from the City Council, subject to any further additional environmental review or other approvals.

(b) Adopt a resolution granting authority to the Director of Public Works through June 30, 2025, unless removed by the City Council prior to that date, to:

 (1) Review and approve CEQA documentation for selected sites for supportive outdoor sleeping and/or basic needs sites;

 (2) Review and approve CEQA documentation for the Cerone Yard Interim Housing Project site;

 (3) Award and execute contract(s) for the construction of project(s) for the purpose of supportive outdoor sleeping and/or basic needs sites at various locations to the lowest responsive, responsible bidder in an amount not to exceed $5,000,000 for each site;

 (4) Award and execute contract(s) for the construction of interim housing projects at Cerone and/or Cherry sites to the lowest responsive, responsible bidder in an amount not to exceed $25,000,000 each;

 (5) Decide any timely bid protest(s) and make the City’s final determination as to the lowest responsive bidder that is responsible as needed to award the contract(s); and

 (6) Approve contingency in the amount of 10% of the contract amount for each contract.

CEQA: Determination of Consistency with the Mitigated Negative Declaration for the Emergency Interim Housing Programs project (Resolution No. RES2023-380), File Nos. ER22-198 and ER24-015. (Public Works/Housing/City Manager)

C24-035 & ER24-055 – Conforming Rezoning Certain Real Property Located at 0 Wabash Street (APN 015-05-079). – TO BE HEARD IMMEDIATELY AFTER CONSENT

Recommendation:    

Approve an ordinance rezoning that certain real property of an approximately 0.13-gross-acre site located on the east side of Wabash Street, approximately 350 feet southwest of Archer Street (0 Wabash Street) from the CN Commercial Neighborhood Zoning District to the R-1-8 Single-Family Residence Zoning District. 

CEQA: Determination of Consistency with the Envision San José 2040 General Plan Final Program EIR (Resolution No. 76041) and the Envision San José General Plan Supplemental EIR (Resolution No. 77617), and Addenda thereto. Council District 4. (Planning, Building and Code Enforcement)

TO BE HEARD IMMEDIATELY AFTER CONSENT